Editing Patient, Study, Series, and Image DICOM Information - XVWeb

Your XVWeb user must have EDIT privileges to use these features.
Edits also can be made with XVCapture using the following articles:

• Editing Patient Information - XVCapture/DCV
• Merging Patients - XVCapture/DCV
• Moving Images Between Patients - XVCapture/DCV

Edits made in XVWeb will not affect local copies of images held within the XVCapture installation.

This guide is split into five parts:

• Editing Patient Information
• Editing DICOM Information in a Study
• Editing DICOM Information in a Series
• Editing DICOM Information in an Image
• Moving images between patients.

Editing Patient Information

You can update the patient information stored with your images in XVWeb. Patient information is the first name, last name, date of birth, gender, primary id, and patient comments.

Procedures

Given that you are logged into XVWeb with a user with Edit privileges, choose a patient you would like to update.

• When the View Page displays, click the Patient Edit icon next to the patient's name at the top of the page (if you don't see the icon of a box with a pencil in it, your user does not have Edit privileges):

The Patient Edit panel only shows the tags or fields that are common with every DICOM instance (images and documents) for that patient:

• Click Cancel to return to the View Page without saving any changes.
• Otherwise, update or change the appropriate values, and click Confirm.
• After a moment, if there were no problems communicating with the network, your changes should be committed to all of the DICOM instances (images and documents) for that patient.

NOTE: If you are also using practice management software, you most likely will need to update the same information in the PM software, too. Changes made to DICOM information in XVWeb are not automatically communicated to other software.

If you have two patients that you would like to merge, use the steps listed above to edit one patient to match the other EXACTLY (barring the Patient comments section) in order to complete the merger within XVWeb. Click this link to view the accompanying video for merging charts

Editing Study, Series, and Instance Information with the Edit Tool

Using the Edit tool, you can update or change DICOM metadata associated with studies, series, and images. The Edit tool automatically presents the editable DICOM information based on your selection. For example, if you select one image of a series of many images, you should be able to edit the instance, or image, information for that one image. If you select all of the images in a series, you should be able to edit the containing series data.

The Edit tool is near the bottom of the right toolbar:

Editing DICOM Information in a Study

With the Edit tool, you can update a study's DICOM information. The editable information includes:

• Study date
• Referring doctor
• Reading doctor
• Study description

Only one (1) study can be edited at a time.

Procedures

Given that you are logged in to XVWeb as a user with Edit privileges, choose a patient who has a study to update.

• Make sure a series from that study is loaded on the View Page.
• Using the Selection Tool, either
  • select all the series in the study, or
  • select each image in all of the series in the study (including any hidden images), or
  • select the image in a series that only has one image in a study that only has one series.
• Click the Edit tool on the right vertical toolbar.
• On the Study Edit panel, change or update the information.
• To abandon your changes, click the circle-x in the upper right corner.
• Otherwise, click Submit.
• XVWeb should prompt you with a confirmation alert show your intended changes, where you can:
  • Click Close to abandon your changes, or
  • Click Confirm to accept your changes.
• You should be returned to the View Page.

Editing DICOM Information in a Series

With the Edit tool, you can update a series' DICOM information. The editable information includes:

• series date,
• series modality, and
• series description.

Only one (1) series can be edited at a time.

Procedures

Given that you are logged in to XVWeb as a user with Edit privileges, choose a patient who has a series to update.

• Make sure the series is loaded on the View Page.
• Using the Selection tool, either
  • select one series, or
  • select each image in a series (including any hidden images), or
  • select the image in a series that only has one image.
• Click the Edit tool on the right vertical toolbar.
• On the Series Edit panel, change or update the date, description, or modality.
• To abandon your changes, click the circle-x in the upper right corner.
• Otherwise, click Submit.
• XVWeb should prompt you with a confirmation alert show your intended changes, where you can:
  • Click Close to abandon your changes, or
  • Click Confirm to accept your changes.
• You should be returned to the View Page.

Editing DICOM Information in an Image

With the Edit tool, you can update an images' DICOM information. The editable information includes:

• Acquisition date,
• Image type
  
  • Original/Derived/None
  • Primary/Secondary/None
  • Ghosted/Retaken/None
• Anatomical region
• Teeth numbers
• Image comments

Only one (1) image can be edited at a time.

Procedures

Given that you are logged in to XVWeb as a user with Edit privileges, choose a patient who has a series to update.

• Click on the series with the image with info to update.
• Using the Selection Tool, select that one image.
• Click the Edit Tool on the right vertical toolbar.
• On the Series Edit panel, change or update the date, description, or modality.
• To abandon your changes, click the circle-x in the upper right corner.
• Otherwise, click Submit.
• XVWeb should prompt you with a confirmation alert show your intended changes, where you can:
  • Click Close to abandon your changes, or
  • Click Confirm to accept your changes.
• You should be returned to the View Page.

Moving Images into another patient's chart

Click this link to view the accompanying video

• Open an image/layout that needs to be moved in XVWeb, click on the Move To... tool on the bottom of the right toolbar:

• In the Move to... panel, you can search and select an existing patient to move to, or create a new patient:

• If you don't want to continue, click the circle-x in the upper right corner.
• Otherwise, click Move to initiate the process.
• XVWeb should prompt you with a confirmation alert show your intended changes, where you can:
  • Click Close to abandon your changes, or
  • Click Confirm to accept your changes.
• You should be returned to the View Page.

Article Version 2.2 2021.05.06